Local Bylaws

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Agriculture Union Local 20044 Bylaws

By-Law #1 – Name

1. This local shall be known as Metro Vancouver/Fraser Valley Local 20044 of the Agriculture Union, Public Service Alliance of Canada

By-Law #2 – Aims and Objects

1. It shall be the object of this Local to protect, maintain and advance the interests of members coming under its jurisdiction.

2. This Local shall subscribe to and accept as its governing documents, the Constitution of the Public Service Alliance of Canada and the By-Laws of the Agriculture Union, Public Service Alliance of Canada

3. It shall be the aim of this Local to consider problems of a general nature affecting its members and to deal with Agriculture Department Officials regarding these problems.

By-Law #3 – Membership

1. Vancouver Local 20044 shall be composed of all P.S.A.C. members of the Canadian Food Inspection Agency, Public Service Commission and Agriculture Canada in the Greater Vancouver Area excluding the Canadian Grain Commission.

2. Employees of the Canadian Food Inspection Agency, Public Service Commission or Agriculture Canada, located in an area of British Columbia, where no local exists, may be granted membership in this Local upon application, as members-at-large.

By-Law #4 – Membership Responsibility

1. Each member of the Agriculture Union, is deemed to have agreed to abide by and be bound by, the provisions of Union By-Laws and the Constitution of the Public Service Alliance of Canada.

2. As a member of the Agriculture Union and the Public Service of Canada and for the term of such membership, the member is deemed to nominate, constitute and appoint the Agriculture Union and the Public Service Alliance of Canada as his/her agent for bargaining, ratifying and signing agreements, conciliation and arbitration procedures with his/her employer, as established by law, for the Public Service of Canada.

By-Law #5 – Membership Dues

1. The dues payable by each member of this local shall not be less than that established in accordance with Sub-Sections (1) and (2) of Section 19 of the Constitution of the Public Service Alliance of Canada.

2. This Local may have an additional amount of dues deducted if authorized by a two third (2/3) majority vote of the members present at any special or regular meeting, and only after Notice of Motion has been sent to all members at least thirty (30) days before the date of the meeting. Such additional dues shall be collected by the Union and be rebated to this Local.

By-Law #6 – National Executive

1. The National Council and National Executive shall be composed as required by the Constitution of the Public Service Alliance of Canada.

By-Law #7 – Form of Organization

1. This Local shall hold a regular annual membership meeting in the month of November for the purpose of receiving annual reports from the Local Officers and the annual election of Officers.

2. The regular membership meeting will be held on the first Monday of February, May and September or as determined by the Executive, except where a holiday falls on that day, in which case, it shall be held on the second Monday of that month.

3. A special meeting of the membership may be called by the Local Executive or at the request of twenty five percent (25%) of the membership, with the time and place to be decided by the Local’s Executive (to be held within a period of thirty calendar days from the date of request). It shall deal only with matters for which it was called, unless the members present agree by a two third (2/3) majority to consider other matters of an urgent nature.

4. Every member in good standing of this Local shall be entitled to attend meetings, to participate in debate, to vote and to stand for election.

5. The Executive of this Local shall consist of the President, 1st Vice-President, 2nd Vice-President, Secretary, Treasurer, Chief Shop Steward and Health and Safety Officer. By the decision of the annual meeting, after notice has been sent out with the notification of this meeting, additional officers may be added to this Executive.

6. A quorum of the Executive shall be the President or a Vice-President and any two other Executive members.

7. A quorum of a general meeting shall be the President or a Vice-President, plus eight members.

8. Members at a work location shall elect a shop steward. If members fail to elect a steward for a specific work location or group of employees, the Executive may appoint a shop steward for that location or group.

9. The Executive of this Local shall have the power to deal with management representatives in this locality on matters affecting the interest of the membership. They may also initiate action on matters having broader effects, by submission in writing to the National executive or by resolutions to the Triennial National Convention of the Union.

10. The Executive of this Local shall have the authority to establish any Committee they deem necessary for the conduct of Local business.

11. This Local may affiliate with other organizations in the interests of the members of this Local and may elect and send delegates to these organizations.

12. At the annual meeting, this Local may establish sub-locals in accordance with the By-Laws of the Agriculture Union, Public Service Alliance of Canada.

By-Law #8 – Duties of Officers

President

1. The President shall preside at all executive, annual, special or regular membership meetings.

2. He/She shall ex-officio be a member of any Local Committee.

3. Shall be an official spokesperson on behalf of the Local in all matters dealing with employee-management problems.

4. Shall be the official spokesperson on behalf of the Local in all matters dealing with the National Organization of the Agriculture Union of the Public Service Alliance of Canada.

5. Shall be the official spokesperson on behalf of the Local in all Local matters dealing with other individuals and organizations.

1st Vice- President

1. The 1st Vice-President shall act at the request of or in the absence of the President. If the position of the President becomes vacant, he/she shall assume the office of the President until the next annual meeting.

2ndVice-President

1. Shall act in the absence of the 1st Vice-President and shall preside over commitees and perform other official duties at the request of the President.

Secretary

1. The secretary shall keep an accurate account of proceedings of meetings of the Executive and membership meetings of this Local.

2. Shall be responsible for maintainig proper files of documents and all corrsepondence.

3. Shall be responsible for all outgoing correspondence from the Local.

Treasurer

1. The treasurer shall be responsible for the financial records of this Local.

2. Shall be responsible for the preparation of financial statements for Executive and regular membership meetings as required.

3. Shall collect all monies payable to this Local and deposit such funds in an financial institution approved by the Executive. These monies to be deposited and kept in two separate accounts (savings and checking).

4. Shall be responsible for the disbursements of funds payable by the Local in settlement of its just debts.

5. Shall draw up annual local budget for presentation at the first regular Local meeting each year.

6. Shall maintain the records of Local membership.

Chief Shop Steward

1. The Chief Shop Steward shall interpret and enforce all collective agreements between the P.S.A.C. and the Treasury Board affecting this Locals’ members.

2. Shall be responsible for all grievance procedures embarked upon by members of this Local.

3. Shall be responsible for the good and welfare of all members in their dealings with management.

4. Shall organize and meet with all shop stewards of this Local at regular intervals.

5. Shall be the officer through which all other shop stewards will report.

6. Shall be official spokesperson on behalf of the Local in all dealings with employee-management matters.

Health and Safety Officer

The Health and Safety officer shall be responsible for:

1. Receiving the minutes of each workplace OSH committee in Local 20044 and forward same to the National office of the Agriculture Union and the RVP in this region and ensure that the minutes are posted at the worksites.

2. Ensure that the Local 20044 has appointed OSH committee members to each OSH committee under its jurisdiction and/or OSH representatives in workplaces with less than the required number of employees as defined in the Canada Labour Code.

3. Be a contact person to receive and distribute information regarding health and safety issues(s).

4. Other related duties as assigned by the Local President or Agriculture Union representative.

By-Law #9 – Election of Officers

1. The election of officers shall take place at the annual meeting which is held in November.

2. The nominating committee shall be appointed at the preceding regular meeting. The Chairperson of the nominating Committee shall normally conduct the election of the officers.

3. All elections shall be for a term of one year.

4. All elections shall be by secret ballot and decided by a simple majority of votes cast.

5. The election of the President, 1st and 2nd Vice-President, Secretary, Treasurer, Chief Shop Steward and Health and Safety Officer shall proceed in that order.

6. All officers shall take office at the end of the meeting at which they are elected.

7. The oath of office shall be adminstered to all officers at the time of taking office.

By-Law#10 – National Convention

1. The Supreme governing body of this Union consistent with its area of jurisdiction as provided by the Constitution of the Public Service Alliance of Canada, shall be the Triennial National Convention.

2. This Local shall elect accredited delegates to the Agriculture Union National Convention. Each accredited delegate shall be entitled to one vote.

3. This Local shall elect two alternate delegates who may replace the accredited delegates who unavoidably cannot attend the Convention.

4. The Local shall have the right to send observers to the National Convention, but such observers shall not have the right to vote.

By-Law #11 – Finances

1. The designated cheque signing officers for this Local shall be any two of the following:

  • President
  • Secretary
  • Treasurer

2. The treasurer shall submit to the National Executive an annual audited statement of this Local’s finances and membership before March first of each year.

3. The fiscal year of this Local shall be the calendar year.

4. This local shall pay an honorarium to the Secretary and the Treasurer, the amount to be set by membership in budget. An expense account not to exceed one hundred dollars ($100) shall be available to the President during the fiscal year.

By-Law #12 – Discipline

1. This Local shall have the authority to remove from office any officer for contravening any provisions of the By-Laws of the Local, the By-Laws of the Union or the Constitution of the Public Service Alliance of Canada.

2. An officer dealt with in the above manner shall have the right to appeal to the next appropriate higher level in accordance with Section 20 of the Constitution of the Public Service Alliance of Canada.

By-Law #13 – Area Council

1. In accordance with section 11 of the Constitution of the Public Service Alliance of Canada, this Local shall encourage and participate in the organization and operation of the Area Councils in the Metro Vancouver/Fraser Valley Area.

By-Law #14 – Amendments to this Local’s By-Laws

1. This Local shall have the authority to amend its By-Laws at any regular meeting only after sending a notice of motion to all its members at least 30 days prior to the date of said meeing.

2. Any amendments to these By-Laws shall become operative immediately upon adoption.

By-Law #15 – General

1. Subject matter shall be maintained for periods established by the National Executive.

2. Nothing in these By-Laws shall be construed to conflict with the Constitution of the Public Service Alliance of Canada.

3. The word “Union” where used in these By-Laws, shall be construed to mean the Agriculture Union of the Public Service Alliance of Canada.

4. Where no other rule governing this Local or Union is laid down in these By-Laws, Bourinot’s Rules of Order will apply.

5. No agreement shall be entered into by any members of this Local with management, which contravenes any existing contracts or agreements except with the approval of the Local Executive or the appropriate Standing Committee.

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